Share Google Tasks: TasksBoard Is the Only Google Tasks Client with Task Sharing

If you have ever searched for how to share Google Tasks with a coworker, family member, or friend, you have probably discovered the frustrating truth: Google Tasks does not support sharing. There is no built-in way to share a task list, assign a task to someone, or collaborate on a to-do list with another Google user.

TasksBoard is the only Google Tasks client that solves this problem. It lets you share your Google Tasks lists with any Google user — while keeping everything synced with Google Tasks, Gmail, and Google Calendar.

Why Can’t You Share Google Tasks?

Google has built its entire productivity suite — Google Docs, Google Sheets, Google Drive, and even Google Keep — around real-time collaboration. You can share a document, a spreadsheet, or a note with anyone in seconds.

Google Tasks is the exception. Despite being deeply integrated into Gmail and Google Calendar, Google Tasks has no sharing or collaboration features. There is no share button, no way to assign tasks to other people, and no option to give another Google user access to your task list.

For personal use, this is not a problem. But the moment you need to coordinate tasks with a team, delegate work to a colleague, or share a checklist with your partner, Google Tasks falls short.

This limitation has pushed many users toward third-party tools like Todoist, Asana, or Microsoft To Do. But switching platforms means losing the seamless integration with Gmail and Google Calendar that makes Google Tasks so convenient.

How to Share Google Tasks with TasksBoard

TasksBoard is a full-featured Google Tasks desktop client that works directly with your existing Google Tasks data. Every task you create, edit, or complete in TasksBoard syncs instantly with Google Tasks — and vice versa.

The feature that sets TasksBoard apart from every other Google Tasks client is task list sharing. Here is how sharing Google Tasks works with TasksBoard:

• Share any task list — select a list and invite any Google user by entering their email address.
• Collaborate in real time — all changes sync across every participant instantly.
• Tasks stay in Google Tasks — shared tasks appear in each user’s native Google Tasks app, Gmail sidebar, and Google Calendar.
• Control who has access — you decide who can view or edit your shared task lists.

This means you can finally use Google Tasks collaboratively, the same way you collaborate on Google Docs or Google Sheets.

Who Benefits from Sharing Google Tasks?

Adding sharing to Google Tasks unlocks use cases that were previously impossible without switching to a different platform.

Teams Using Google Workspace

For teams already working in Google Workspace, TasksBoard is a natural fit. Instead of introducing a separate project management tool, teams can share Google Tasks lists to coordinate work. Each team member sees shared tasks in their own Google Tasks, Gmail, and Calendar — no extra app required.

Managers Who Need to Delegate Tasks

Managers can create tasks and share them directly with team members. Rather than sending an email that gets buried in a crowded inbox, the task appears in the recipient’s Google Tasks as a clear, actionable item with a due date. TasksBoard makes delegation simple and trackable.

Families and Households

Share a grocery list, a chores list, or a vacation packing list with family members. Everyone sees the same list, can add items, and check things off — all from their own Google account. If you already use Google Tasks on your phone, TasksBoard lets you turn those personal lists into shared ones.

Freelancers and Agencies Working with Clients

Share a task list with a client to give them real-time visibility into project progress. Clients see what is being worked on and what has been completed, without needing access to your internal tools.

TasksBoard vs. Other Task Management Apps

There are plenty of task management apps that offer collaboration — Todoist, Asana, Trello, and Microsoft To Do all support shared lists or projects. So why use TasksBoard instead?

The key difference: TasksBoard does not replace Google Tasks. It enhances it.

When you use TasksBoard, your data stays in Google Tasks. You are not migrating to a new platform or maintaining two separate systems. Your tasks continue to appear in Gmail, in the Google Calendar sidebar, and in the Google Tasks mobile app. TasksBoard simply adds the collaboration layer that Google has not built yet.

This matters for anyone already invested in the Google ecosystem. Adopting a completely new tool means another login, another interface, and another place where tasks live. TasksBoard avoids that fragmentation by keeping everything within Google Tasks.

More Than Just Sharing: A Board View for Google Tasks

While task sharing is the standout feature, TasksBoard also gives you a board view for Google Tasks. Your task lists are displayed as Kanban-style columns, giving you a visual overview of all your tasks and the ability to drag and drop them between lists.

Combined with sharing, the board view transforms Google Tasks into a lightweight project management tool — ideal for small teams, personal projects, or anyone who wants more structure without the complexity of heavy project management software.

How to Get Started with TasksBoard

Setting up TasksBoard takes less than a minute:

1. Go to tasksboard.com.
2. Sign in with your Google account.
3. All your existing Google Tasks appear automatically.
4. Click the share button on any task list to invite collaborators.

There is nothing to install, no data to import, and no learning curve. If you already use Google Tasks, TasksBoard will feel instantly familiar — with the sharing and collaboration features you have been waiting for.

Start Sharing Your Google Tasks Today

Google Tasks is an excellent personal task manager, but its lack of sharing has been a frustration for years. TasksBoard is the only Google Tasks client that bridges this gap, letting you share task lists with other Google users while keeping everything synced with Google Tasks, Gmail, and Google Calendar.

Ready to collaborate on Google Tasks? Try TasksBoard for free and start sharing your task lists today.